Workspaces are shared spaces where you house your drives (which house files and folders). This is where your internal team will have access to all of their media and content.
Putting it another way, a workspace is a collection of drives and a collection of users. This is the “team” where you add users to this team that will be involved in multiple projects.
Users can be added to a workspace with the following permissions:
Workspace Admins - those who can add additional members, view billing and usage details
Members - Those are part of the core team and can easily access multiple drives
Members have added benefits of easily managing and accessing a variety of drives, being able to create new drives for themselves and for the team, and invite guests to specific drives or folders.
Workspace admins have flexibility in managing a variety of different drives, including editing associated details, changing locations and more.
Why do we have workspaces?
Workspaces allow us to unify users under one team and have multiple drives connected to one workspace. This allows for two things
It makes it super easy to manage permissions across drives
It makes it super easy to unify billing across an entire organization
It is valuable for security and audit logging of what happens across all files and assets across an organization.
Workspaces can have as many drives of any type. However, given the location of the drive, and the location of the user, certain drives may or may not be visible to that user (for example, a user might not be able to see a catalogue drive if they are not in the same network or if they don’t have access to the mounts)
What are you billed for?
You are billed for the total sum of your workspace admins and members in your workspace. This means that any members or admins that are added at the workspace level are a billable seat of Shade. Each plan has a certain # of seats and guests that are enforced during invite.